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Updated 12 August 2020

HRNZ Events and COVID-19

 

HRNZ is constantly monitoring the ongoing COVID-19 (Coronavirus) situation and assessing upcoming HRNZ events, with the aim to protect all members, attendees, presenters and HRNZ employees by making prudent and responsible decisions around health and safety at all HRNZ events.

Whilst not overreacting, HRNZ is planning for the expected impact and uncertainty of COVID-19 with a responsible and pragmatic response which includes ongoing and updated advice from the Ministry of Health and other experts.

HRNZ values our members, and our priority during this progressing situation is the health and safety of all attendees at HRNZ events, and we want to ensure that you are confident that we have taken all appropriate steps to keep you as safe as possible whilst encouraging you to continue to enjoy our events and professional development opportunities.

This policy will be available on our website and linked to all information on events and professional development courses.

 

Events

Regions in Level 1

PD Courses and Branch Events run without restrictions, but we need to be ready in case COVID-19 reappears in our community

  • Registrants should stay home if they’re sick
  • Should an attendee arrive at an event looking unwell or presenting any symptoms of cold or flu, we will respectfully request that they do not attend in order to protect others
  • Contact tracing will be encouraged
  • Hand sanitiser/soap will be available on arrival
  • Good hygiene principles will be reinforced, including hand washing and covering coughs and sneezes
  • Adequate equipment and/or facilities will be available to support good hygiene practices, e.g. soap/hand sanitizer, tissues, rubbish bins
  • Caterers of events will be encouraged to be extra vigilant with hand hygiene and they will not work if they feel unwell

 

Regions in Level 2

PD Courses and Branch Events less than 100 will move ahead with safety measures in place

  • Registrants should stay home if they’re sick
  • Should an attendee arrive at an event looking unwell or presenting any symptoms of cold or flu, we will respectfully request that they do not attend in order to protect others
  • 1 metre physical distancing will be enforced
  • Contact tracing will be encouraged
  • Physical contact, e.g. hand shaking, will be discouraged
  • Hand sanitiser/soap will be available on arrival
  • Good hygiene principles will be reinforced, including hand washing and covering coughs and sneezes
  • Adequate equipment and/or facilities will be available to support good hygiene practices, e.g. soap/hand sanitizer, tissues, rubbish bins
  • Caterers of events will be encouraged to be extra vigilant with hand hygiene and they will not work if they feel unwell

 

Regions in Level 3

PD Courses and Branch Events move online or postpone as appropriate.

 

Regions in Level 4

Lockdown – PD Courses and Branch Events move online or postpone as appropriate.

 

Conditions of Entry

You should not participate in any gatherings if you have COVID-19 symptoms or if you need to be in isolation for any reason.

We will request that any event registrant who has travelled overseas recently, to confirm that they have complied with any applicable government guidelines on self-isolation.

This is for the health and well-being of all guests, attendees, presenters and staff.

We will provide presenters and organisers on the day with a copy of this policy and what to do if they require assistance.

 

Tracking Attendance

We must be in a position where we can immediately provide health officials with an accurate record of every person who attended an event if requested.

Most attendees are registered through our registration system; however it is essential that we record all attendees rather than just those who registered.

We will therefore ensure we capture information on all registered attendees; the name and email address of those who attended but hadn’t registered; and record those who were registered but didn’t attend.

Ministry of Health 

NZ Government - COVID-19 Web site